fix(server): scheduled runs record the turn's real outcome by Mnigos · Pull Request #18213 · pingdotgg/t3code

Mnigos · 2026-10-11T12:40:54Z

Problem

@maxibotstef reported that a scheduled run the provider rejects (for example a weekly usage limit) still shows lastRunStatus: succeeded. @juliusmarminge confirmed it: runTask records succeeded once launch/sendToThread accepts the prompt, so the status means "dispatched", not that the turn finished.

Change

running is already a ScheduledTaskRunStatus, so a dispatched run now stays running and there's no contract change.
- On web, the settings badge and the thread panel's status dot show it.
- Mobile only shows lastRunError.
The service follows each dispatched run to its first terminal outcome (RunOutcomes.ts), using one subscription to the orchestration domain events.
- It matches the run by the scheduled-task-message: id that runTask already stamps, starting from the run's first run.created or run.updated event. After that it follows the run id, which survives a steering restart that replaces the message.
When the run ends:
- Completed: the task records succeeded.
- Failed: the task records failed with the provider's error, taken from the run's error item.
- Interrupted, cancelled or rolled back: the task records failed with that reason.
- Dispatch rejected: still recorded as failed right away.
run_count now goes up in the same write that reserves the run, and nowhere else. A run is counted once whether it finishes normally, fails to dispatch, or the server restarts during dispatch or during the turn.
next_run_at still moves on at dispatch. Outcome writes are guarded by last_run_at, so only the latest run updates the task, whichever write lands first.
The due-task poll no longer skips running rows. Otherwise a long turn would hold back the next fire, and a turn that never reports an end would stop the task.
- The in-process activeRuns guard serializes dispatches.
- Startup recovery settles rows left running, on a best-effort basis: it logs a failure and scheduling starts anyway.
A webhook delivery still records whether the dispatch succeeded, and the task's status now follows the turn.
Deleting a task, or a dispatch that fails after its run was created, drops the tracked run.
The thread automations panel no longer blocks Run now while the turn runs, matching Settings and mobile. A manual run during a running turn dispatches another run, as on main. The server refuses only a run whose dispatch is still being recorded ("Schedule task is already running."), and the panel shows that as its "Could not run automation" toast.
If the turn ends before its dispatch is recorded, run_scheduled_task_now returns the stored outcome (with its error) instead of running.
The run_scheduled_task_now description now says the status stays running until the turn ends.
This overlaps fix(server): run_scheduled_task_now returns the thread the run launched #17458 (fix(server): run_scheduled_task_now returns the thread the run launched #17458) only in nearby lines of runTask's completion block. It doesn't touch the upsert/launch code that fix(server): scheduled tasks for No project launch in a scratch folder #17451 (fix(server): scheduled tasks for No project launch in a scratch folder #17451) changes.

Verification

Gate	Result
Reproduce on base	The new test (a bound run whose turn fails) failed: `expected 'succeeded' to equal 'failed'`
Outcome tests	Bound run: `running` after dispatch, then `succeeded` on completion. Interrupted, cancelled and failed runs: `failed` with the reason. Webhook run records the provider error on the task. A steering restart that replaces the message is followed to the end.
Ordering tests	Outcome recorded before the dispatch bookkeeping (gated on the list receipt), and after it. A newer run drops an older run's outcome.
Restart tests	Restart while the dispatch is in flight, and while the turn is in flight: each run is counted once. Before this change, the steering test timed out and both restart tests counted the run twice.
Tracker unit tests	Delete drops the tracked run. A failed dispatch whose run was already created drops it too. Only the first terminal outcome is reported.
Updated tests	`ThreadLaunchService.test.ts` and `ClaudeAutomaticDelivery.integration.test.ts` now expect `running` right after dispatch. The due-task listing test now includes the in-flight row.
`vp test run`	`src/scheduledTasks`, `src/mcp` and the two updated orchestration tests: 36 files, 404 tests pass
Follow-ups	`src/scheduledTasks`: 8 files, 77 tests pass, including `run_scheduled_task_now` returning an outcome that lands first. `ThreadAutomationsPanel.permissions.test.tsx`: 4 tests pass, including Run now staying available while the turn runs.
Typecheck	`apps/server`, `packages/contracts` and `apps/web` pass
fmt / lint / knip	Clean on the changed files. knip on `apps/server` exports is clean.

Real web client, before and after. Headless Chromium against vp run dev from main (ed0f7b9) and from this branch, isolated state, a synthetic project, a stand-in claude binary that speaks the Agent SDK stream protocol and keeps every turn working for 40 s (no account, no model call). A task bound to the thread, interval 60 min, prompt "Reply done.", run through Settings → Scheduled Tasks → ⋯ → Run now and through the thread panel's Automations → Run now. Timings are measured from the Run now click.

	Before (`main`)	After
Settings badge at 2 s and 20 s (thread still working)	`succeeded`	`running`
Settings badge when the turn ends (≈45 s)	`succeeded`	`succeeded`
Settings after Stop in the thread	`succeeded`, no error	`failed` · "The run was interrupted."
Thread panel dot at 20 s	green (claims success mid-turn)	blue (`running`); green when the turn ends, red after Stop
Thread panel Run now during the turn	enabled	enabled

Before: `succeeded` while the thread is still working	After: `running` while the thread is still working

Before: Stop leaves `succeeded`	After: Stop records `failed` with the reason

Thread panel at 20 s: before (green dot, Run now enabled) · after (blue dot, Run now enabled). Recordings of the whole sequence (Run now, Stop, panel run): before · after.

Limitations / not checked

Pending runs are tracked in memory. If the server restarts while a scheduled turn is in flight, that run is recorded as failed ("Run was interrupted by a server restart.").
Startup recovery also recomputes next_run_at from the restart time. For example, an hourly run dispatched at 12:00 books 13:00; a restart at 12:30 moves it to 13:30. For a fixed-time task, an occurrence that is already due at restart can be skipped.
Startup recovery is best effort. If it fails, an overdue row it didn't settle can dispatch again with a new command id.
The outcome listener starts while the service is built, before routes serve Run now and webhooks, on the live event tail (a replaying subscription would read the whole event history on every boot). One narrow gap remains: a turn that ends within the listener's first cursor read at startup is missed and the task stays running until its next run or a restart.
If the domain-event stream fails, outcome monitoring stops (a warning is logged) and in-flight tasks stay running until the next run or restart.
If writing an outcome fails, that outcome is lost and the task stays running until its next run.
Only the first terminal outcome is recorded. A later workspace retry or rollback of that run does not change it.
A row left running by an older server version was not counted when reserved, so it ends up one short on the first restart after upgrading.
Retrying or notifying after a provider-limit failure is out of scope, as Julius noted.
Not run against a real provider. The tests feed orchestration events (abbreviated payloads) directly.

Implemented with Claude Opus 5.5, verified with GPT-6 Astra, coordinated by Claude Fable 5.1 in Claude Code.

A scheduled run was recorded as succeeded as soon as its prompt was dispatched, so a turn the provider rejected (for example a usage limit) still showed succeeded. A dispatched run now stays 'running' and the schedule moves on as before. The service finds the run by the message id it stamps, then follows its run id (which survives a steering restart), and records the first terminal outcome: 'succeeded' when the turn completes, or 'failed' with the provider's error when it fails, is interrupted or is cancelled. A failed dispatch is still recorded as failed right away. A task whose previous turn is still running is no longer held back by the due-task poll, so the schedule keeps its current cadence. A run is now counted in the same write that reserves it, so a restart during dispatch or during the turn no longer counts it twice. Deleting a task drops its tracked run. Pending runs are tracked in memory; a server restart records them as interrupted, as before. Fixes pingdotgg#17889

macroscopeapp · 2026-10-11T12:43:08Z

Approvability

Verdict: Not approved

Macroscope's review found this PR not approvable — This change substantially alters scheduled-run lifecycle handling across event tracking, persistence, polling, restart recovery, webhook reporting, and the UI. The behavior is well tested and targeted, but the cross-cutting production impact merits human review.

^{You can add or adjust custom eligibility rules. Learn more.}

… it lands first When a scheduled run's turn ended before its dispatch was recorded, the outcome was already stored as succeeded or failed, but runNow still returned the dispatch view with status 'running' and no error. runNow now re-reads the task after a successful dispatch and returns the stored row when it belongs to this run, so an outcome that already landed, with its error, is what the caller sees. A rejected dispatch still returns 'failed' directly. runTask itself keeps reporting the dispatch, so the webhook delivery log does not record a failed turn as a run that failed to start.

juliusmarminge · 2026-10-11T12:46:07Z

Note

This comment is posted by Julius' dot

The terminal-status fix follows #17889, but keeping lastRunStatus as running also disables Run now in the thread panel for the entire turn, while Settings still allows it. Is that longer block intentional, or can the existing manual-run behavior be preserved? Please add before/after images and a short recording showing the status transition and Run now behavior, as required by the verification guide.

A dispatched scheduled run now stays 'running' until its turn ends, and the thread automations panel disabled Run now for that whole time while Settings still allowed it. A maintainer asked on the PR whether the longer block was intended or whether the existing manual-run behavior could be kept. The panel now enables Run now like Settings and mobile do: only a missing permission or an action already in progress disables it. The running status dot stays. A Run now while the previous turn is still running dispatches another run, as before this change.

coderabbitai · 2026-10-11T12:56:00Z

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📒 Files selected for processing (2)

apps/server/src/scheduledTasks/ScheduledTaskService.test.ts
apps/server/src/scheduledTasks/ScheduledTaskService.ts

🚧 Files skipped from review as they are similar to previous changes (2)

apps/server/src/scheduledTasks/ScheduledTaskService.test.ts
apps/server/src/scheduledTasks/ScheduledTaskService.ts

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📝 Walkthrough

Walkthrough

Scheduled tasks now remain running after dispatch until the provider turn ends. The service records the matching terminal status and error. The Run now control remains enabled while a task is running.

Changes

Scheduled run lifecycle

Layer / File(s)	Summary
Track provider-turn outcomes `apps/server/src/scheduledTasks/RunOutcomes.ts`, `apps/server/src/scheduledTasks/RunOutcomes.test.ts`	An in-memory tracker associates provider events with scheduled runs and reports the first terminal outcome. It maps completed runs to success and failed, interrupted, cancelled, and rolled-back runs to failure.
Integrate outcomes with scheduled tasks `apps/server/src/scheduledTasks/ScheduledTaskService.ts`, `apps/server/src/scheduledTasks/ScheduledTaskService.test.ts`, `apps/server/src/scheduledTasks/ScheduledTaskService.webhook.test.ts`	The service counts runs when it reserves them, retains running status after successful dispatch, and records matching terminal outcomes. Tests cover run counts, errors, recovery, event ordering, and webhook-launched runs.
Expose running and terminal status `apps/server/src/mcp/toolkits/thread/tools.ts`, `apps/server/src/orchestration-v2/ClaudeAutomaticDelivery.integration.test.ts`, `apps/server/src/orchestration-v2/ThreadLaunchService.test.ts`, `apps/web/src/components/chat/ThreadAutomationsPanel.tsx`, `apps/web/src/components/chat/ThreadAutomationsPanel.permissions.test.tsx`	The tool description and orchestration tests reflect running status until the provider turn ends. The Run now control remains enabled while a task is running.

Priority: ➖ Normal

Estimated code review effort: 3 (Moderate) | ~25 minutes

Change: Bug fix · Severity of issue fixed: Medium

Sequence Diagram(s)

sequenceDiagram
  participant ScheduledTaskService
  participant RunOutcomes
  participant ThreadManagementService
  participant ScheduledTaskRow
  ScheduledTaskService->>RunOutcomes: Register message ID, task ID, and start time
  ScheduledTaskService->>ThreadManagementService: Dispatch scheduled run
  ThreadManagementService-->>ScheduledTaskService: Provider-turn domain events
  ScheduledTaskService->>RunOutcomes: Observe run events
  RunOutcomes-->>ScheduledTaskService: Matching terminal outcome
  ScheduledTaskService->>ScheduledTaskRow: Record terminal status and error

Merge Risk: 🔵 Low · up to 52627

A run dispatched during startup could remain marked running after its turn ends. This narrow race warrants owner awareness before merging.

Security Architecture Review

Security architecture risk: 🔵 Low · up to 3436e

The inspected permission checks and execution authority remain unchanged. The main concern is recovery: completion records can be lost, leaving scheduled tasks marked running after their turns have ended. No privilege escalation was established, but deployment and security coverage remain incomplete.

Retained concerns

Medium · reliability · inferred: The new terminal-outcome path can lose its only completion record. Tracking is removed before the database write succeeds; a failed write is only logged, and a stream failure ends the consumer without restarting it. A dispatch completing before listener cursor initialization can also be excluded from the live-only stream. Affected rows can remain running until another run supersedes them or restart recovery substitutes an interruption result. This weakens lifecycle ownership and failure recovery, although scheduling and authorized manual runs remain available.

Security review details

Security Blast Radius

inferred — The inspected MCP route reaches scheduled tasks listed by the caller's server service, then dispatches into the selected task's configured project/workspace or bound thread. Its effective authority remains environment-mutating access, not merely access to one calling thread. Deployment-level tenant boundaries and multi-instance coordination were not established.

Trust Boundaries and Controls

observed — The MCP handler retains writesEnvironment enforcement: read-only clients are refused, callers must be live, and full-access/default authority is required. The web handler still rechecks environment operate permission before invoking Run now. Removing the running-status UI condition does not remove those permission controls.
observed — The in-memory reservation serializes dispatch attempts, not entire provider-turn lifetimes, in both base and head. At the base it was released after dispatch and successful dispatch already cleared running status. Repeated authorized execution after dispatch therefore predates this PR and is not retained as an introduced security concern.

Resilience and Maintainability Implications

observed — Latest-run replacement and guarded updates prevent an older tracked outcome from normally overwriting a newer reservation. Deletion removes tracking, and targeted updates cannot recreate a deleted task. EventSink's subscribe-before-high-water replay protects events after stream initialization, but does not recover events excluded by the outer live-tail cursor.

Hardening Proposals

proposed — Establish event-subscription readiness before dispatch becomes available, and retain terminal outcomes until their guarded writes succeed. A recoverable cursor or reconciliation mechanism could restore missed outcomes, while bounded retries and consumer supervision could contain transient failures. These are proposed recovery improvements, not observed security controls.

Pre-merge checks | 4

✅ Passed checks (4 passed)

Check name	Status	Explanation
Linked Issues check		Issue `#17889` requires the task to record the provider turn outcome and error instead of marking a rejected run as `succeeded`. `RunOutcomes.ts` tracks the dispatched run through orchestration events a…
Out of Scope Changes check		The changes support issue `#17889`. Run tracking, atomic run counting, due-task polling, restart recovery, webhook status handling, command text, and tests implement or verify the new run-status lifecyc…
Title check		The title is concise, specific, and accurately summarizes the main change: scheduled runs now record the turn's terminal outcome.
Description check		The description includes the required Problem, Change, Scope and approval, and Verification sections. It links the issue, explains the implementation and limitations, and provides focused test results…

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Inline comments:
Review comments at @apps/server/src/scheduledTasks/ScheduledTaskService.ts:
- Around line 727-741: Replace the live-only
`threadManagement.streamDomainEvents` source in the scheduled-run outcome
listener with `threadManagement.streamStoredEvents`, mapping each stored entry
to its event before passing it to `runOutcomes.observe`. Preserve the existing
outcome recording and error handling so the listener replays prior stored events
and continues following new ones.

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📒 Files selected for processing (10)

apps/server/src/mcp/toolkits/thread/tools.ts
apps/server/src/orchestration-v2/ClaudeAutomaticDelivery.integration.test.ts
apps/server/src/orchestration-v2/ThreadLaunchService.test.ts
apps/server/src/scheduledTasks/RunOutcomes.test.ts
apps/server/src/scheduledTasks/RunOutcomes.ts
apps/server/src/scheduledTasks/ScheduledTaskService.test.ts
apps/server/src/scheduledTasks/ScheduledTaskService.ts
apps/server/src/scheduledTasks/ScheduledTaskService.webhook.test.ts
apps/web/src/components/chat/ThreadAutomationsPanel.permissions.test.tsx
apps/web/src/components/chat/ThreadAutomationsPanel.tsx

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…tivated The listener that records scheduled run outcomes was parked until server activation. Routes already serve before activation, so a Run now could dispatch a run whose turn ended before the listener subscribed. The domain-event stream is a live tail from its subscription cursor, so that outcome was never seen and the task stayed 'running' until its next run or a restart. The listener now starts while the service builds, before any route or the scheduler can dispatch. It keeps the live tail rather than the stored-event stream, which would replay the whole event history on every boot.

Mnigos · 2026-10-11T13:06:49Z

Note

🤖 Claude Fable 5.1 on behalf of Mnigos

Not intentional: the panel's Run now button is back to the Settings behavior in 3436e14ad1 (disabled only by permission or an in-flight click), so a Run now during the turn queues another run exactly as on main; the running badge and status dot now last the whole turn. Before/after images and recordings are in the PR body: main shows succeeded 20 s into a 40 s turn and keeps it after Stop, this branch shows running until the turn ends, then succeeded, or failed · "The run was interrupted." after Stop (before · after, stand-in provider, synthetic project).

Mnigos added 2 commits October 10, 2026 21:52

Merge branch 'main' into scheduled-run-status-follows-turn

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otavio mentioned this pull request Oct 12, 2026

fix(server): thread-bound scheduled tasks run on the thread's current provider #18467

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fix(server): scheduled runs record the turn's real outcome - #18213

fix(server): scheduled runs record the turn's real outcome#18213
Mnigos wants to merge 5 commits into
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Mnigos:scheduled-run-status-follows-turn

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